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4.20 Sick Leave Loan Program
College Hall 106
Last Revised: 10 Oct 2019
Refer Questions to: Executive Director, Human Resources
This policy applies to regular status staff employees who have satisfactorily completed their initial probationary period in all offices and divisions of Gallaudet University, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents.
The sick leave loan program is designed to provide continuation of income when an employee does not have sufficient sick leave to cover periods of personal illness or injury. This program is intended for new employees who have not had an opportunity to accrue sufficient leave and for employees who have experienced chronic illnesses or long-term disabling conditions and have exhausted their leave accruals. Whether to grant a sick leave loan is in Gallaudet’s discretion.
An employee may borrow sick leave up to 60 percent of his/her normal working hours for any week or portion thereof, or a maximum of 48 hours per pay period for a full-time employee. Leave hours may not be borrowed for portions of days unless the employee is classified as part time. Since an employee would otherwise be on leave-without-pay status, holidays are not considered in determining the number of hours borrowed. Sick leave may not be borrowed for any period for which long-term disability would apply. Employees who are receiving or who may be eligible to receive other disability benefits, e.g., workers’ compensation or recovery of income through settlement, are not eligible to borrow sick leave. The maximum number of hours which may be borrowed is 300 hours per calendar year (prorated for part-time employees).
All sick leave hours borrowed must be repaid in accordance with an agreed-upon repayment schedule. If an employee leaves the University before the leave loan has been repaid, the employee must repay the remaining loan by direct payment.
Approved by: Gallaudet University Board of Trustees
Gallaudet University, chartered in 1864, is a private university for deaf and hard of hearing students.
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