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1.18 Document Retention: Appendix A
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Notes:
* The retention periods described above are guidelines. There are circumstances under which a record or document may have to maintained longer than the guidelines. This decision will be made by the Records Management Officer.
** OMB A-110 C.53 requires financial records, supporting documents, statistical records, and all other records pertinent to an award shall be retained for a period of three years from the date of submission of the final expenditure report. The only exceptions are the following: 1- If any litigation, claim, or audit is started before the expiration of the 3-year period, the records shall be retained until all litigation, claims, or audit findings have been resolved and final action taken. 2- Records for real property and equipment acquired with Federal funds shall be retained for 3 years after final disposition. 3-When records are transferred to or maintained by the Federal Awarding agency, the 3-year retention requirement is not applicable to the recipient. 4-Indirect cost rate proposals, cost allocations plans, etc as specified in C.31(g).
*** The agreement for operation of the Clerc Center entered into between the U.S. Department of Education and Gallaudet University (November 1995) requires that all Clerc Center financial records be retained for 3 years after the funds have been obligated by the University.
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