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4.12 Sick Leave
College Hall 106
Last Revised: 10 Oct 2019
Refer Questions to: Executive Director, Human Resources
This policy applies to all University employees in all offices and divisions of Gallaudet University, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents. Full-time Gallaudet students working fewer than 25 hours per week are not entitled to paid sick leave under this policy.
Paid sick leave provides eligible employees with a means of financial security during periods when medical conditions of an employee or his or her family member, or other reasons as described below make it impossible for the employee to work.
Regular and extended temporary staff employees earn sick leave, beginning from the first day of employment, according to the following schedule, and may be used as accrued:
AMOUNT OF SICK LEAVE EARNED PER 2-WEEK PAY PERIOD
Employees who are exempt from overtime payment shall not accrue leave for hours worked beyond a 40-hour workweek. Where necessary to ensure that each employee receives at least 1 hour of paid sick leave for every 37 hours worked, Gallaudet will aggregate paid hours worked across pay periods.
All other employees earn sick leave, beginning with the first day of employment, according to the following schedule, but it may not be used until after 90 days of service:
One (1) hour of sick leave per each thirty-seven (37) hours actually worked (leave does not accrue while using leave), not to exceed fifty-six (56) hours per calendar year.
In accordance with the D.C. Sick and Safe Leave Act (“Act”), sick leave may be used for the following reasons:
A family member (per the Act) is defined as a spouse, registered domestic partner, son or daughter (biological, adopted, foster, stepchild, legal ward, grandchild or a child of a person standing in loco parentis), siblings (including step-siblings, half-siblings, and siblings in law), a parent (including step-parents or a person who has acted in loco parentis), a parent of a spouse, spouses of children, and spouses of siblings, and a person who has co-habitated with the employee for at least 12 months.
Sick leave may not be borrowed in advance unless approved through the Sick Leave Loan Program.
Faculty members do not accrue sick leave but can choose to take leave to which they are entitled as faculty members for the reasons and using the notification procedures set forth in this policy, or for the reasons and using the notification procedures set forth in the faculty handbook. Faculty members who have not accrued sick leave and who are transferred to staff status within their division are credited with a bank account of nine days of sick leave for every full year of continuous service at Gallaudet. Prior service is not recognized when establishing the bank of sick leave.
Approved by: Gallaudet University Board of Trustees
Gallaudet University, chartered in 1864, is a private university for deaf and hard of hearing students.
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