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4.21 Leave-Sharing Program
College Hall 106
Last Revised: 12 May 2020
Refer Questions to: Executive Director, Human Resources
This policy applies to regular and extended temporary staff and teachers in all offices and divisions of Gallaudet University and the Clerc Center, unless specifically covered by collective bargaining agreements made between Gallaudet University and certified bargaining agents.
The University values all employees’ well-being. When an employee faces a need to take extended time off due to a medical emergency or major disaster, paid time off may run out quickly resulting in financial hardship. The Leave-Sharing Program enables eligible employees to donate accrued, unused Annual Leave (defined below) for use by co-workers for whom a medical emergency or major disaster requires them to be absent from work. The Program allows an eligible employee much needed time to recover from a medical emergency or major disaster while receiving paid leave.
The Leave-Sharing Program recognizes our shared responsibility to support one another in times of need. It is also intended to build employee morale, enhance camaraderie, reduce turnover and absenteeism, positively affect overall productivity and improve the recruitment and retention of talented employees. Employee participation in the Leave-Sharing Program is strictly voluntary. Nothing in this Policy will be construed to limit or extend the maximum allowable absence under the Family and Medical Leave Act.
Regular and extended temporary employees must:
Approved by: Gallaudet University Administration
The following definitions apply to this Policy.
Annual Leave: Leave earned under A&O Policy 4.11.
Donated Leave: Annual leave hours donated pursuant to the Leave-Sharing Program.
Family Member: Any individual defined as a family member under the District of Columbia Family and Medical Leave Act (see A&O 4.19).
Leave Donor: A current employee of Gallaudet eligible to participate in the Leave-Sharing Program whose voluntary written request to deposit leave in the Program is approved by the University.
Leave Recipient: A current employee of Gallaudet eligible to participate in the Leave-Sharing Program for whom Gallaudet has approved an application to receive Donated Leave.
Leave Without Pay: Leave taken under A&O 4.19.
Leave-Sharing Bank: The leave bank to which Leave Donors donate leave, and from which Leave Recipients receive leave under the Leave-Sharing Program.
How Do Employees Donate Leave?
How Do Employees Request and Use Donated Leave?
How Are Donated Leave Requests Approved?
How Does Donated Leave Coordinate With Other Leave Rights?
 DC Paid Family Leave benefits will be available from the DC Government starting July 1, 2020. More information is available here.
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