Academics

Overview

In October 2022, Gallaudet University successfully launched Workday HCM and Finance. Gallaudet University is currently in the second phase of implementing Workday. The focus of this phase is to integrate the Student module slated for first use in Fall 2024.

The Workday Student system is designed for colleges and universities and is built on advanced cloud-based technology, providing a modern student information system. Workday is continuously enhancing its platform by addressing the requirements of its customers and creating new features and functionalities for higher educational institutions to enhance the experience of students, faculty, and staff.

Gallaudet University can eliminate the need for paper-based processes and enhance its administrative functions with Workday’s configurable business process framework. This will streamline operations and encourage collaboration, leading to prompt decision-making in support of the students’ experience. Lastly, once Workday Student is up and running, Gallaudet University and its users will be able to access real-time data for informed decision-making. This will be made possible by the integration of HCM, Finance, and Student into a single unified platform.

Overall Benefits

  • More self-service options for faculty, students, and staff
  • Simplifies and standardizes processes
  • Eliminates paper-based processes in many cases
  • Provides consistent information across the Gallaudet Community
  • Improves service and experience
  • Easy-to-use mobile application
  • A Built around the student journey
  • Improved reporting with real-time data access
  • Lower IT costs with cloud-based technology
  • Always improving

*Not a comprehensive list

Information

Team

Crystal Harris

Director, Student Financial Services

Jerri Dorminy

Director, Student Success

Tami Santimyer

Director, Graduate Enrollment

Avonne Brooker-Rutowski

Director, Undergraduate Admissions

Daryl Frelich

Director, Enterprise Information Systems

Lindsay Buchko

Director, Institutional Research

Nikki Surber

Residence Life Manager

James Cromer

Senior Cross Divisional Manager

Kriston Pumphrey

Stakeholder Engagement Coordinator

Elice Patterson

Registrar

Jacquelyn Lally

Director, Academic and End-User Technologies

Suzy McKenzie

Senior Project Manager

Amanda Jackson

Dean of the Faculty

Director, Financial Aid

FAQs

Other FAQs

Academic Unit Overview

Academic units are vital components of the Workday Student system, representing schools, colleges, universities, or other organizational units within Gallaudet University. They play crucial roles in student recruitment, admissions, and program offerings. Within Workday, academic units also oversee academic appointments. However, it’s important to note that while Workday stores academic appointments within academic units, supervisory organizations remain responsible for managing Workday HCM functions such as compensation and job profiles.

Academic Unit

To effectively structure academic units within Workday Student, you can utilize subtypes such as schools, departments, institutes, centers, colleges, or programs. Once defined, create academic units that align with these subtypes to reflect your institution’s academic unit structure in Workday accurately.

Academic Level 

Academic levels and Academic Units can control essential functions such as student admissions, financial aid configuration, course and program offerings, and prospect recruitment. This allows for streamlined management of these processes within each unit. Configurations set at a higher academic unit level can be inherited by lower-level units, reducing the need for redundant setup work and ensuring alignment with the overarching academic structure. These benefits contribute to a more organized and efficient management of academic units within Workday Student. As a result, this enhances the overall functioning of the institution’s academic operations.

*Here is an example of the academic unit structure at Gallaudet University. Note that not all academic units are present in this image.

 

Academic Calendars

Academic Calendars are made up of Academic Period Types, Academic Calendars, Academic Years, and Academic Periods. In Workday Student, an academic calendar is a structured framework that defines the organization of academic periods within an academic year. It includes details such as the start and end dates for each academic period, such as semesters, quarters, or terms, as well as any breaks or holidays. The academic calendar serves as a reference for scheduling academic activities and helps ensure consistency in the timing of events across the institution.

Academic Period Types

Academic period types are predefined date ranges that align with key periods in the academic year, typically corresponding to major semesters like Fall, Spring, and Summer. These periods provide a framework for organizing and reporting academic activities and schedules.

Academic Periods

Academic Periods in the Workday can be fixed or dynamic academic periods. Fixed periods have a set start and end date. For example, when using Fall 2024 as a fixed period the system will view the start and end dates for that period. Dynamic period entry allows you to select a specific date instead of a predefined academic period.

Non-Standard Academic Periods

Nonstandard periods in Workday Student are academic periods that do not align with the main periods of the year, such as intercessions or express periods.

Academic Years

An academic year is a period of time that typically corresponds to the duration of the academic program or course of study. It includes multiple academic periods, such as semesters or quarters, and encompasses the start and end dates for each of these periods. The academic year serves as a framework for organizing and scheduling academic activities, including classes, exams, and breaks, within a specific timeframe.

Example of an Academic Year Structure 

WDGUAY

Access to the GU-Advising Dashboard is only available for users who have been assigned the Advising role in Workday. If you haven’t been granted this role, you won’t be able to access the dashboard. The Advising team is responsible for controlling the cohort and academic advisor assignments. After a student declares their intended program of study, the registrar’s office takes over and manages the faculty advisors and minor and certificate advisor assignments. Please contact the respective offices to gain access to the GU-Advising dashboard. If the GU-Advising Dashboard does not appear automatically after being granted the specific role, you can add the GU-Advising Dashboard by the following steps: 

  1. Select Menu
  2. Select Add Apps
  3. Within Find Apps, enter GU-Advising
  4. Select the + button to add the app
    1. You should receive a notification that the App Was Added
  5. Select Back to Menu
  6. Select GU-Advising 

During each academic period’s enrollment window, registration appointments are scheduled for different groups of students to register for courses. Students can check their registration appointments through various sources such as their View My Registration Appointment report, Academic Application, and Academic Plan. Review the steps below to access your Registration Appointments. 

Academic Application  

  1. Select Menu
  2. Select Academics
  3. View the Upcoming Registration Appointments section within the Academics Page

Workday Academics Registration Appointments

View My Registration Appointment  

  1. Within the Workday Search Bar, enter View My Registration Appointments 
  2. Select the View My Registration Appointment Task 

View My Registration Appointments report will appear with the Registration Appointment start and end date and times


Workday View My Registration Appointments Report

Academic Plan

  1. Select Profile
  2. Select View Profile
  3. Select Academic Summary Card
  4. Select Plan Tab
  5. Select the number next to Registration Appointment 

 

WD Registration Appointments

Contact Us

Workday Student

Monday - Friday
9 - 5

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