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Workday Resources for Faculty & Advisors

Welcome to the central hub for all your Workday needs at Gallaudet University! This page provides essential resources to help you navigate Workday Student, Workday HCM, and Workday Finance. Whether you’re advising students, managing courses, overseeing departmental budgets, or handling HR tasks, you’ll find comprehensive guides, tutorials, and support right here. Stay informed, streamline your processes, and make the most of your Workday tools.

Basics & Navigation

Streamline your use of Workday with step-by-step guides on how to efficiently navigate the system. Manage your courses, advisees, and more with ease using these essential resources.

Title Description
Workday Icon Glossary Offers a visual guide to Workday icons, enhancing user experience and system familiarity.
Workday Student Terminology Provides a glossary of Workday Student terminology, enhancing user understanding and system navigation.
Get Started with Workday Provides an introductory guide to getting started with Workday, covering basic navigation and key features.
Title Description
Accessibility in Workday Explains accessibility features within Workday, focusing on ensuring a user-friendly experience for all users.
Visibility with Mac Describes visibility enhancements for Mac users within Workday, ensuring accessibility and ease of use.
Visibility with PC Explains visibility enhancements for PC users within Workday, focusing on accessibility features and customization options.

Academics

Support academic processes effectively with Workday’s academic job aids. Learn how to manage overrides, academic plans, and student records with precision

Title Description
Review Prerequisite Overrides for a Course Section Explains the process for students requesting prerequisite overrides for course sections and reviewing, approving, or denying student requests.
Assign Interim Grades Describes how faculty can use the teaching app to submit interim (midterm) grades.
Maintaining Student Appointment Busy Times Provides guidance on creating busy times for appointments within Workday.
Maintaining Student Appointment Copy Schedule Provides guidance on creating copy schedule for appointments within Workday.
Maintaining Student Appointment Availability Provides guidance on creating appointment availability for appointments within Workday.
Maintaining Student Appointment Reviewing Questionnaire Responses Provides guidance on creating questionnaire responses for appointments within Workday.
Request Student Appointment on Behalf of Student Provides guidance on creating student appointments on behalf of a student within Workday.
Maintaining Student Appointment Durations Provides guidance on creating appointment durations for appointments within Workday.
View Upcoming, Past, and Canceled Student Appointments Provides guidance on viewing upcoming, past, and canceled student appointments within Workday.
Title Description
Review Prerequisite Overrides for a Course Section Explains the process for students requesting prerequisite overrides for course sections and reviewing, approving, or denying student requests.
Title Description
Assign Final Grades Explains how to assign final grades within the course management system, focusing on accuracy and compliance with grading policies.
Change Student Final Grade Explains how to change final grades for students, focusing on procedural accuracy and compliance with grading policies.
Verify Course Section Participation Explains how to verify participation for course sections, focusing on compliance with attendance policies and academic integrity.
View Course Section Components Describes how to view components of course sections, emphasizing course structure and educational content.
View Course Section Roster Describes how to view course section rosters, focusing on class management and student engagement.
View Teaching Schedule Provides a guide on viewing teaching schedules, emphasizing organizational efficiency and academic planning.
Assign Interim Grades Describes how faculty can use the teaching app to submit interim (midterm) grades.

Finance

Stay informed on Workday’s financial processes with these guides. Learn how to manage budget allocations, request reimbursements, and keep track of departmental finances.

Title Description
Faculty Stipend Request Provides guidance for faculty to request faculty stipends for students through the request framework within Workday.

HCM/HR

Get the tools you need to manage HR tasks with ease. From onboarding new team members to tracking time and performance, these resources keep you organized and efficient.

Title Description
Create Faculty Student Stipend Request Describes how to create faculty student stipend requests, focusing on financial management and compliance with institutional policies.

It is a module within the Workday platform that is a comprehensive suite of Human Resources (HR) and talent management applications designed to help Gallaudet University to manage its workforce effectively. Key features of Workday HCM include:

  • Core HR
  • Talent Management
  • Workforce Planning
  • Time Tracking and Absence Management
  • Payroll
  • Reporting

For more information about terminology check out the Workday Terminology List on MyGU

General FAQs

Yes! Within Workday Student, during the registration process, a student can view functionality called Registration Troubleshooting. The student can view reasons why they do not meet the requirements for a particular course. For example, prerequisites still need to be met.

Advisors have access to view the academic plans created by students, and they can also create a plan for the students to review. Moreover, an advisor can approve an academic plan to ensure everyone is aware of the academic plan the student is progressing through.

Yes! This can be viewable within the Academic Plan and Academic Progress when 2 concentrations or minors are required.

No limit exists as to how many alternative plans a student or advisor can create within Workday. All iterations of alternate plans can be viewed by the advisor and student, and can be removed once created.

If you come across any alert errors related to the Typical Periods Offered data element, don’t worry. In Workday, you can indicate which courses have Typical Periods Offered to assist with Planning. However, Gallaudet University doesn’t follow a curriculum based on this data. Instead, Academic Plans are being developed to support the current curriculum design and determine when students should take a particular course.

This error won’t prevent the advisor or the student from updating their Academic Plans.

The status would be different. Please see the list of available statuses:

Workday displays these statuses for the selected courses:

Did Not Enroll – if the student didn’t take the course in the academic period listed in the plan.

Eligible to Enroll – if the student has satisfied the requirements for enrolling in the course in the current or future academic periods.

Eligible to Enroll – Planned – if the course is on the student’s academic plan.

Enrolled – if the student is currently enrolled in the course. Example: If the student enrolled in a nonrepeatable course for a future academic period.

Failed – if the student didn’t earn the passing grade entered for Earn Units on the Student Grading Scheme. Workday also displays the academic period in which the student took the course. If the course is repeatable, Workday indicates if the student took the course more than once. Example: For a repeatable course taken more than once, having failed the most recent registration, Failed Fall 2024, Multiple Attempts.

Not Eligible – if the student hasn’t satisfied the prerequisites to enroll in the course for the current or future academic period.

Passed – if the student has already earned credit for the course. Workday also displays the academic period in which the student took the course. Workday indicates if the course is repeatable and taken more than once. Example: For a repeatable course that the student took in a previous academic period and passed, Passed Spring 2024, Repeatable. For a nonrepeatable course passed in a previous academic period, Passed Fall 2024.

Transfer Credit Applied – if the student received transfer credit. If the course is repeatable, Workday indicates the course repeatability. Example: Transfer Credit Applied, Repeatable.

Withdrew – if the student dropped the course with a W grade.

The Teaching Application within Workday allows faculty/instructors to view common tasks in a consolidated location. You no longer need to remember each task with them linked on the dashboard. For the teaching application to appear within the Workday menu options, you must have an Instructor Eligibility rule created by the dean of the faculty office and be assigned to a published course section in Workday.

Within the Application, Faculty/Instructors can view the following tasks, reports, and resources:

  • Instructor Activities
  • View the Teaching Schedule
  • View Course Section Roster
  • GU – Course Section Roster
  • Attendance & Grading
  • View Participation for My Course Section
  • Assign Interim Grades
  • Assign Final Grades
  • Resources
  • Order Books for My Classes
  • MyGU: Workday Job Aids

Students have the option to request accommodations and accessibility during the onboarding process for new and continuing students each academic period (semester). Additionally, they may request accommodations and accessibility at any time outside of the onboarding process. To do so, they can navigate to their academic hub and select “Create Request” followed by the drop-down menu for “Accommodations Student Requests”.

The faculty member can use the GU View Course Roster to view any student who may have an accommodation through the Teaching Application in Workday. Within the Course Section Roster, there is a column for Student Accommodations. You should also receive a Workday notification in your Workday inbox regarding any student accommodations that are processed throughout the academic period (semester).

Students would follow the current process of grade appeals. Review the Office of the Registrar website for more details about grade appeals or grade changes. https://gallaudet.edu/registrar/registrar-forms-and-procedures/

Certainly! In Bison, the report that shows a student’s degree progress is referred to as the Degree Progress Report. In Workday Student, the report will now be called the Academic Progress. To access more information about a student’s progress, navigate to the Student’s Profile, select Academics, and then select Academic Progress.

Access to the GU-Advising Dashboard is only available for users who have been assigned the Advising role in Workday. If you haven’t been granted this role, you won’t be able to access the dashboard. The Advising team is responsible for controlling the cohort and academic advisor assignments. After a student declares their intended program of study, the registrar’s office takes over and manages the faculty advisors and minor and certificate advisor assignments. Please contact the respective offices to gain access to the GU-Advising dashboard. If the GU-Advising Dashboard does not appear automatically after being granted the specific role, you can add the GU-Advising Dashboard by the following steps: 

  1. Select Menu
  2. Select Add Apps
  3. Within Find Apps, enter GU-Advising
  4. Select the + button to add the app
    1. You should receive a notification that the App Was Added
  5. Select Back to Menu
  6. Select GU-Advising 

ServiceNow: Submit Ticket

If you didn’t find the answer you were looking for on the Workday student resource page, please submit a ticket below. Once processed, you will receive a confirmation from the IT Service Desk, normally within 24 business hours.

Submit a ticket via ServiceNow

Questions, Comments, Feedback or Ideas?

Please let us know about your experience with Workday. Your feedback is the building block of our shared journey towards excellence.

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Workday at Gallaudet

(202) 651-5000

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