Do you have a party coming up? Has a meeting been scheduled and needs to be posted? Has enrollment been declining and you want to recruit new members? This section will help you write effective and attention-getting notices to your fellow students.

Guidelines for writing organization and club notices:

  • Keep the information as brief as possible. Include the name of your organization, date, time, place, type of gathering, and if any refreshments or food will be served.
  • If you are advertising an event for which tickets will be sold, including the ticket price and sales dates.
  • If the event is for the general public, indicate that all people are welcome, not just members. Let them know that you look forward to seeing them at the gathering.
  • If the event is for club members only, then messages should be sent personally by email or by mail. However, since some students don’t read their email, or they just ignore messages they think may be junk mail, it’s probably better to send a message through regular mail.
  • If the event is for a club with a very large membership, meeting notices may be posted in a public place.
  • When creating flyers, include graphics and bright colors to catch students’ attention. It is easy for people to ignore flyers because they see so many of them during the day. Try to make yours stand out.

Helpful words you can use: Click on each word to get definitions and examples from WordNet 1.6 Vocabulary Helper.

Attend Attention Be there Meeting
Gathering Get together Invitation Party
Pleased Reception Welcome

Party Announcement

Traveling Student’s Club
Appreciation Party

Please attend our party event: Date: Thursday, May 6, 2007 Time: 4:00 pm- 8:00 pm Where: Multipurpose Room, JSAC What to bring: Refreshments Provided Who: All Welcome!
We hope to see you there!
John Doe

Announcement for Member Meeting: Email

Traveling Student’s Club
Member Meeting

Please attend our bi-monthly member meeting: Date: Tuesday, April 5, 2007 Time: 5:00 pm – 6:30 pm Where: HMB A101 Agenda: Discuss upcoming Appreciation Party, vote for our next travel destination.
We hope to see you there!
Jane Roe
Secretary of TSC

Contact Us


JSAC 1225



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