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Oct 2, 2022
Student Financial Services
College Hall B04
When a third-party agency commits to paying for all or a portion of a student’s costs charged to their official student account, Student Financial Services is responsible for the billing of those costs authorized for payment. Examples of a third-party agency are: vocational rehabilitation, international embassies.
If a third-party agency agrees to financially support a student, the agency or student must provide our office with a valid authorization or purchase order. This authorization allows us to bill the third-party agency for the items outlined.
An authorization must include:
Our office’s preferred method for receiving authorizations is via email. Authorizations may be emailed to our third-party billing addres.
Note: Our office does not routinely send student account information to third-party agencies. If a third-party agency requires a summary of a student’s direct costs prior to generating authorization paperwork, please either contact the student for this information or contact us.
Upon receipt of an authorization or purchase order, our office will credit the student’s account for the total amount authorized. This credit will be labeled as Third-Party Authorization on the student’s account.
This Third-Party Authorization credit is not an actual payment. It’s credited to the student’s account so the student is aware how much their third-party organization has agreed to pay and what their remaining responsibility is. In essence, Gallaudet is extending a credit to the student on behalf of the third-party agency.
Note: Our office considers authorizations as guaranteed funds. Authorizations with stipulations on grades will not be credited to the student’s account.
After all charges are final and posted, our office will prepare and send an official invoice to facilitate receiving payment. An agency should not expect to receive an invoice unless they have provided our office with the authorization paperwork.
All invoices will be mailed unless our records indicate the counselor listed on the authorization is able to accept invoices via email. If an agency would like to enroll in electronic invoicing, please send an email to Contact here indicating so. Payment is due upon receipt of the invoice and no later than the due date listed on the invoice.
Students supported by a third-party agency have certain responsibilities to fulfill in order to ensure their benefit is properly applied and renewed each semester.
Students who receive third-party support should do the following each semester:
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