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Merrill Learning Center 1120
Last Revised: January 28, 2019
Refer Questions to: Executive Director, Gallaudet Technology Services
This policy is intended to support the initiative to become a more sustainable and environmentally friendly campus by reducing University printing costs through central management and operation of networked printing devices. This policy discontinues the ability to purchase desktop printers and toners/inks for desktop printers institution wide and establishes a criteria for exceptions to the policy to keep a current desktop printer or obtain a new desktop printer, i.e. disability accommodations, multifunction printer with active FAX services, or distance to networked printer
This policy applies to all faculty, teachers, staff, and students (University and Clerc Center) in all offices and divisions of Gallaudet University and to all outside organizations or individuals requesting use of printer resources. The scope does not cover printing services provided by the Reprographics Services or external vendor(s) providing services to Reprographics Services, i.e. print shop jobs.
Printing via the Gallaudet University network will require an active BISON user ID, Gallaudet ID card, and account activation on printer management server for networked printer enabled with ID swipe functionality.
Active students will receive printing credit for $90 (900 copies in black and white) each semester with no carryovers and no refunds will be issued at the end of semester. Students will be able to purchase additional printing credit through Gallaudet University’s credit card payment website. Students will be charged $.10 per printed side in black and white for printing and copying use immediately when they begin the print or copy job. The printing credit amount is reviewed on an annual basis and the current print job pricing structure is posted next to the printers in the GTS computer labs and on the GTS IT Service Desk Knowledge Base.
Departments are responsible for the cost of purchasing or leasing networked printer devices and special purpose printers. Purchases must be approved by GTS and Office of Business Support Services. The cost of paper, toners for networked printers, and vendor service call visits are the responsibility of the departments.
This policy is the first step to reduce the use and cost of desktop printers and its accessories. This is intended to shift the institution towards a centralized printer management model that includes using Gallaudet ID cards to print or copy any document, which ensures the confidentiality and security of any document being printed.
Approved by: Gallaudet University Administration
Last Reviewed: 11/04/2019
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