Grade Entry Guide

Navigating to Faculty/Advisor Self Service

Once you are logged into PeopleSoft, the screen will look like this:

Now, Click on Self Service hyperlink.

Result: The Faculty/Advisor Self Service page with sub-menu choices appear as below:

Faculty Self Service

The Faculty Center under the Self Service menu is the main page for class schedules, class roster, and grade entry.

Once the grades are entered here, they have to be submitted electronically to the Registrar’s Office to be posted officially.

For questions about Self Service, contact the Registrar’s Office.

Online Grade Entry

In the Faculty/Advisor Self Service page click on “Faculty Center” hyperlink. You can click on either the Faculty Center hyperlink in the left navigation portal or on the page. Both hyperlinks will navigate to the Faculty Center page. A sample Faculty Center page is given below:
The Faculty Center will automatically list your class schedule for the current term. The class schedule will include the class roster and grade roster for each class. The Grade Roster is indicated by the icon. Click on a class’s corresponding Grade Roster icon to begin entering grades. A sample Grade Roster is shown below:
When you enter the Grade Roster page, the mid-term Grade Roster will be the default type. If you would like to enter the final grade, change the Grade Roster type to Final Grade using the list-box as shown below:
To enter the grades for a student, select the appropriate grade from the drop-down list box under “Grade In”. The list of valid grades and their values are given in Page 11. In the sample screen below, Joe Hachem is assigned a grade of B:If a failing grade is assigned, the system will automatically redirect you to the F Grade Note page to allow you to enter attendance details. You will need to select either Attend Full Semester or Stopped Attending box. If you select the Stopped Attending box, you will be required to enter a date when you think the student stopped attending. The date must be in mm/dd/yyyy format. A sample F Grade Note page is below:
After the grades for all students have been entered, review the grades carefully. Once you click the button, the grades cannot be changed without Registrar’s approval. Once you have reviewed all the grades and are ready to submit the grades to the Registrar’s Office, click the button. A confirmation message will appear saying the grades have been submitted to the Registrar’s Office:
To print out the grades, click the button and from your browser’s File menu, select Print (or click the Print icon on your toolbar). Select your desired printer and click Print.Note: If your print-out is cutting off information, you need to adjust your browser page setup margins. From your browser’s File Menu, select Page Setup. Change the right and left margins to .25 and click OK. Depending on your printer, you may have to adjust the margin settings to include all your information.
To enter the grades for another class, click the button to return the main page of Faculty Center and click on the class’s corresponding Grade Roster link.
Repeat the grade entry process and submit the grades to the Registrar’s Office.