Office for Students with Disabilities

The Office for Students with Disabilities recommends that all faculty members use the following statement on their course syllabi to inform students with disabilities of the faculty member’s willingness to provide reasonable accommodations:

Gallaudet University is committed to providing all students equal access to learning opportunities. The Office for Students with Disabilities (OSWD) is the campus unit that works with students who have disabilities to provide and/or arrange reasonable accommodations. Students registered with OSWD, who have a letter requesting accommodations, are encouraged to contact the professor early in the semester. Students who have, or think they may have, a disability (e.g. psychiatric, attention, learning, vision, physical, or systemic), are invited to contact OSWD for a confidential discussion at (202) 651-5256 (V/TTY) or at Contact here. OSWD is located in the Student Academic Center, room 1220.

A faculty member who suspects that a student has a disability is encouraged to refer the student to OSWD for assistance.

Faculty members are encouraged to involve OSWD to mediate certain student disputes relevant to disability issues and accommodations. Often such meetings result in proactive solutions improving upon accommodations and accessibility.

Faculty members must refrain from personal judgments that affect the student’s right to receive accommodations and special services. It is the student’s right to receive identified accommodations for which the student has been qualified.

Faculty have the Right to:

• Deny a request for accommodations if the student has not been approved by OSWD for such accommodations.
• Request verification of a student’s eligibility for any requested accommodations.
• Make suggestions to OSWD for appropriate academic accommodations.
• Contact OSWD on questions regarding a student’s accommodations.
• Identify a testing site other than OSWD as long as accommodations meet the student’s needs.

Faculty have the Responsibility to:

• Ensure that each course, viewed in its entirely, is accessible in regard to content, texts and materials, assessment method, on-line instruction, and team requirements.
• Support and implement reasonable accommodations as identified in the student’s Accommodations Letter.
• Consult with OSWD if requests conflict with course objectives or requirements.
• Maintain confidentiality. Faculty are encouraged to meet with the OSWD student privately to discuss disability issues. Such issues should not be openly discussed in class.
• Submit book lists to the bookstore as early as possible.
• Include an announcement on the syllabus directing students to OSWD if they need accommodations related to a disability.
• Submit books and class materials to OSWD for alternative formats, i.e., Braille, large print, and eBooks.
• Fill out and submit testing service request forms to allow the student to take an exam at the OSWD testing site.

Faculty need to be careful about liability in accommodating students with disabilities beyond what has been approved by OSWD. These issues are discussed briefly in When Faculty are TOO Accommodating!”.

OSWD encourages students and faculty to meet at the beginning of the semester so that the student may make the faculty aware of disabilities and accommodations that have been approved. It also allows you to have questions answered by the student.

If the student either emails you their Student Accommodation Letter, or leaves it for you, we suggest that you reach out to the student and suggest a time for the two of you to meet. Creating an opportunity for both of you to discuss the situation, ask questions, and solve problems will benefit everyone.

Students with disabilities entering college need to be well informed about changes in their rights and responsibilities as well as the rights and responsibilities afforded by the University. A student who is well informed will help to ensure a full opportunity to enjoy the benefits of the post-secondary education experience without confusion or delay.

Future students with disabilities are encouraged to contact or visit the Office for Students with Disabilities in their junior or senior years in high school in order to find out more about disability services at the college level. If a prospective student visits campus, come by the OSWD office, too.

There is often a misconception by students entering college and their parents that post-secondary schools and school districts have the same responsibilities in providing reasonable accommodations for students with disabilities. While there are some similarities, the responsibilities of post-secondary schools are significantly different from those of school districts at the secondary level. Also, the responsibilities of students with disabilities are significantly different as well.

Students enrolled at Gallaudet University, who are over the age of 18, are considered adults, and their confidentiality is strictly protected. No information, written or oral, will be released to other persons, including parents, without the student’s written permission. OSWD understands the needs of parents regarding the emotional and educational condition of their children. Students may sign the “OSWD Release of Information Form” (on the “Forms” page) and allow OSWD to speak with parents. Signing this form is completely voluntary and students may revoke their permission at any time by notifying OSWD in writing.

• physical disabilities, such as those affecting mobility
• learning disabilities (LD)
• traumatic brain injuries
• attention deficit / hyperactivity disorder (ADHD)
• low vision or blindness
• chronic health conditions; chronic pain
• psychological conditions such as depression, anxiety, or bipolar disorder
• deafness*

Students may disclose a disability and request accommodations at any point during their academic career at Gallaudet. To be considered for disability-related accommodations, students need to follow these steps:

• Complete an “Applications for Services” form (eSign online, see “Forms” in the Quick Links).
• Contact OSWD to schedule an initial appointment

During the initial appointment, students meet with an OSWD counselor to discuss the accommodations for which they were approved. The student will have a chance to ask any questions about their documentation and why they were approved or denied for any specific accommodations.

Students may request that their documentation be reconsidered if they were denied a specific accommodation, or they may request additional accommodations if they have new or updated documentation.

A student is “conditionally accepted” for OSWD services if OSWD determines that the student is likely eligible for services but medical documentation is inadequate or outdated (typically older than 3 years, depending on the disability in question).

“Conditionally accepted” students otherwise receive the same accommodations as other OSWD students, but usually have until the start of the next fall/spring term to remedy deficiencies in their medical documentation.

“Conditional acceptance” is also used for students with temporary disabilities who need disability accommodations, but whose condition may change significantly before the start of the next fall/spring term, and require a reassessment of their eligibility for accommodations.

Students have the right to:

• Be certain that all disability-related information is treated confidentially,
• Receive appropriate accommodations in a timely manner from faculty and OSWD,
• Obtain full and equal participation in, and access to, academic courses, programs, services, and activities on campus, and
• Appeal decisions regarding accommodations and auxiliary aids.

Students have the Responsibility to:

• Meet the essential qualifications and institutional standards of Gallaudet University,
• Disclose their disability to OSWD in a timely manner,
• Provide appropriate medical, psychological, or psycho-educational documentation so that eligibility for OSWD services can be determined,
• Inform OSWD of accommodations needs,
• Inform OSWD immediately of any barriers that arise with a course faculty in securing accommodations,
• Meet with faculty to discuss accommodations listed on the Faculty Accommodations Letter as needed,
• Attend all classes as required, and
• Meet all the course syllabus requirements.

Registering with OSWD does not absolve the student of responsibilities during the time it takes to assess eligibility and arrange accommodations and special services. The student may not use a disability as an excuse for not fulfilling the obligations and requirements of the course syllabus.

Students with disabilities requesting an academic accommodation should work with their assigned OSWD coordinator to determine appropriate accommodations that meet their needs and accommodate their particular disabilities.

Since the student possesses unique knowledge of their disabilities, they should be prepared to discuss the functional challenges they face in their classrooms and, if applicable, what has or has not worked for them in the past.

Post-secondary institutions are not required to provide an academic accommodation if

• The accommodation is not justified by a specific disability.
• The accommodation would alter or waive essential academic requirements. For instance, the time extension for taking a test may be allowed for a student with a disability, but a request to change the test’s substantive content can be denied.
• The academic adjustment would result in undue financial or administrative burdens for the institution.
• Though public institutions are required to give primary consideration to the auxiliary aid or service that the student requests, they can opt to provide alternative aids or services
• If the requested auxiliary aid or service would fundamentally alter the nature of a service, program, or activity and
• The alternative aids or service is equally effective.

For example, providing a note-taker for oral classroom presentations and discussions might be a fundamental alteration, but making a video recording might be a suitable substitution.