Information on Third-Party Billing Services

Authorization of Payment

If a third-party agency agrees to financially support a student, the agency or the student must provide our office with a valid authorization or purchase order. This authorization allows us to bill the third-party agency for the items outlined. An authorization must include:

• The student’s name
• The semester(s) being covered
• Specific charges being covered (e.g., tuition, fees, room, board, books, supplies)
• The amounts being covered for each item

Our office’s preferred method for receiving authorizations is via email. Authorizations may be emailed to our third-party billing address.

Note: Our office does not routinely send student account information to third-party agencies. If a third-party agency requires a summary of a student’s direct costs prior to generating authorization paperwork, please either contact the student for this information or contact us for guidance.

Posting and Billing of Third-Party Authorizations

Upon receipt of an authorization, our office will credit the student’s account for the total amount authorized. The Third-Party Authorization credit is not an actual payment; rather, it is applied to the student’s account to indicate the amount the third-party organization has agreed to pay and to help the student understand their remaining balance. In essence, Gallaudet is extending credit to the student on behalf of the third-party agency.

Note: Our office considers authorizations as guaranteed funds. Authorizations that include stipulations related to grades will not be credited to the student’s account.

After all charges are finalized and posted, our office will prepare and send an official invoice to facilitate payment. An agency should not expect to receive an invoice unless authorization paperwork has been provided. Our records indicate that the counselor listed on the authorization is authorized to receive invoices via email.

Student Responsibility

Students supported by a third-party agency have certain responsibilities to ensure their benefits are properly applied and renewed each semester. Students who receive third-party support should do the following each semester:

• Monitor their student account throughout the semester to ensure their third-party authorization is applied correctly and reflects the appropriate amount. If changes occur, it is the student’s responsibility to communicate those updates to their third-party agency.
• Pay any remaining balance on their student account before the payment deadline published on the academic calendar.
• Provide their third-party agency with any required documentation needed to renew support for the following semester (e.g., final grades or transcript, upcoming semester student bill, and class schedule).