Student Financial Services - Student Account Policies

As an essential part of a student’s educational experience at Gallaudet University, the student account is used to post tuition, fees, room, board, and other charges, as well as to record payments from student loans, scholarships, grants, and vocational rehabilitation (VR) authorizations.

Per Gallaudet University policy, students must have their account balance paid in full (for international students) or reduced to below the $3,000 threshold each semester by the published deadlines in order to register for courses and enroll in the next semester. To receive a diploma upon graduation, the account balance must be paid in full.

All students have full access to view and make payments on their account through Workday/Transact and are responsible for regularly monitoring their accounts to ensure all financial obligations are met in a timely manner. This includes maintaining communication with the Financial Aid Office, Student Financial Services, academic departments, sponsors, and Vocational Rehabilitation agencies. Student billing statements are available through the Transact e-billing system during each semester.

If a student graduates or withdraws from Gallaudet University with an outstanding balance, the university will send notification letters to the student’s email and address of record for up to 120 days after the close of the semester. If the balance remains unpaid after these notices, the account will be referred to a collection agency. A 33% collection fee will be added to the outstanding balance, and the student will be responsible for paying both the original balance and the collection fee. Additionally, the account may be reported to national credit bureaus.

The Office of Student Financial Services is committed to providing high-quality service to students, families, sponsors, and agencies. Our goal is to maintain accurate financial records and communicate important financial information and deadlines clearly to the university community.