Payroll Forms

Most payroll forms are completed in Workday. Please see below for important forms that all employees should complete:

Federal Tax Forms

* To complete or update your federal tax election, it must be done through Workday. You can use this instruction to guide you through the process. 

* To obtain the W-2 form, current employees may go through MyADP through Okta. Former employees should contact Human Resources for a copy of the W-2 form. 

* To obtain the 1095-C form, current employees may go through MyADP through Okta. Former employees should contact Human Resources for a copy of the 1095-C form. 

State Tax Forms

* To complete or update your state tax election, it must be done through Workday. You can use this instruction to guide you through the process.

* All employees must ensure their home address is reflected correctly in Workday. Your permanent residence is outside DC if you do not reside in DC for 183 days or more in the tax year. 

* Gallaudet University will only deduct state taxes for the following states: DC, MD, VA, DE, PA, and West VA.

* If you reside in the one of the states mentioned above (other than DC), please complete the D-4A form in Workday.

* If you reside outside of the states recently mentioned, you will be responsible for paying the state taxes directly to the respective state. Please complete the D-4 Form in Workday and select District of Columbia as the State. Once you arrive to the next page, please check the Exempt box and select your state of residency under “Domicile other than DC.” 

Direct Deposit Form

* Gallaudet University will not issue paper checks to employees. All employees must set up direct deposit for their payslips.

* To complete or change your direct deposit, it must be done through Workday. You can use this instruction on how to access and update your payment election. 

* If employees are unable to set up the direct deposit in a timely manner, their pay will be deposited into the ADP Wisely Card. You will be contacted by Human Resources when your card is ready for pick up.