Workday Resources for Students
Welcome to the hub for all things Workday at Gallaudet University! This page is dedicated to providing you with essential resources to navigate both Workday Student and Workday HCM. Whether you’re managing your academic journey, accessing financial aid, or handling tasks as a student worker, you’ll find the guides, tutorials, and support you need right here. Stay informed, stay organized, and make the most of your Workday experience.
Basics & Navigation
Get started with Workday by learning the essential tools for navigating the platform. From logging in to accessing your academic records, these guides make it easy to find your way around Workday.
| Title | Description |
|---|---|
| Workday Icon Glossary | Offers a visual guide to Workday icons, enhancing user experience and system familiarity. |
| Workday Student Terminology | Provides a glossary of Workday Student terminology, enhancing user understanding and system navigation. |
| Get Started with Workday | Provides an introductory guide to getting started with Workday, covering basic navigation and key features. |
| Title | Description |
|---|---|
| Accessibility in Workday | Explains accessibility features within Workday, focusing on ensuring a user-friendly experience for all users. |
| Visibility with Mac | Describes visibility enhancements for Mac users within Workday, ensuring accessibility and ease of use. |
| Visibility with PC | Explains visibility enhancements for PC users within Workday, focusing on accessibility features and customization options. |
Academics
Stay on top of your academic journey with Workday. Whether it’s managing your schedule, viewing grades, or updating your academic plan, these guides have you covered.
| Title | Description |
|---|---|
| Create an Academic Plan and Schedule | Provides a detailed guide on creating and managing academic plans and schedules, integrating educational goals with logistical planning. |
| Title | Description |
|---|---|
| View Important Contacts and Support Network | Provides an accessible overview of important contacts and support networks available to students, emphasizing community and resource utilization. |
| Dissertation Proposal | Guides users through the process of preparing and submitting dissertation proposals, emphasizing adherence to academic standards. |
| Schedule a Dissertation Defense | Guides users through scheduling dissertation defenses, including logistical arrangements and academic preparations. |
| Establish a Dissertation Committee | Instructs on establishing a dissertation committee, detailing the selection and approval processes within academic governance frameworks. |
| Title | Description |
|---|---|
| Canceling Student Appointment | Describes how a student can cancel a pre-existing appointment in Workday. |
| Requesting Student Appointment | Describes how a student can request a new appointment in Workday. |
| Title | Description |
|---|---|
| Update Personal Information | Explains how to update personal information within the student services system, ensuring data integrity and compliance. |
| Edit Name Information | Describes the process for editing name information within the student records, focusing on legal requirements and data integrity. |
| Request Student Clubs and Organizations | Describes the process for requesting affiliation with student clubs and organizations, focusing on procedural requirements and student engagement. |
| Update Contact Information | Guides users through updating contact information within the student profile, emphasizing data accuracy and privacy compliance. |
| Update Friends and Family Information | Guides users through updating friends and family information in the student profile, emphasizing privacy and data accuracy. |
| Title | Description |
|---|---|
| Update Emergency Contact Information | Describes how to update emergency contact information, ensuring student safety and compliance with administrative requirements. |
| New Student Onboarding | Provides a comprehensive guide for onboarding new students, covering administrative processes and initial academic advising. |
| Continuing Student Onboarding | Details the continuing onboarding process for students, focusing on ongoing support and resource integration. |
| Title | Description |
|---|---|
| Register for Course Section | Guides students through the registration process for course sections, emphasizing procedure and system navigation. |
| Register from Saved Planned Schedule | Describes the process for registering for classes from a saved planned schedule, focusing on efficiency and user experience. |
| Register for a Waitlisted Course Section | Explains the procedure for registering for a waitlisted course section, including monitoring status and finalizing enrollment. |
| Title | Description |
|---|---|
| Request and View Student Accommodations | Guides users through the process of requesting student accommodations and viewing current, past, and upcoming accommodations in Workday. |
| View Academic Record | Describes how to view academic records, focusing on transparency, data accuracy, and user access. |
| View Holds | Explains how to view holds on student accounts, focusing on resolution strategies and administrative compliance. |
| Request Prerequisite Overrides for a Course Section | Explains the process for requesting prerequisite overrides for course sections, focusing on academic requirements and exceptions. |
| Generate Unofficial Transcript | Explains how a student can generate an unofficial transcript in Workday. |
| View Student Notes | Provides a guide on viewing student notes within the student records system, emphasizing data privacy and academic advising. |
| Apply for Program Completion | Explains how to apply for program completion, detailing the requirements and procedural steps within the academic framework. |
| View Schedule | Describes how to view schedules within the student services framework, emphasizing planning and time management. |
| Register for a Waitlisted Course Section | Describes how to register for a waitlisted course section, including monitoring status and finalizing enrollment. |
| Declare a Major and Add Adjustments | Explains how to declare a major and add program adjustments, focusing on academic progression and customization. |
| Create Class Schedule | Provides a guide on creating class schedules, emphasizing efficiency, and compliance with academic policies. |
| Drop a Course | Describes the process for dropping a course, including implications for academic standing and financial aid. |
| Swap a Course | Provides guidance for students on how to swap a course or course section. |
| View Grades | Guides users through viewing grades, emphasizing the understanding of academic performance and implications. |
| Register for Classes | Explains the registration process for classes, focusing on system navigation and academic planning. |
| Undergraduate Leave of Absence Request & Return | Guides undergraduate students through requesting and returning from a leave of absence, emphasizing procedural accuracy and student support. |
| Graduate Leave of Absence Request & Return | Guides graduate students through requesting and returning from a leave of absence, emphasizing procedural accuracy and student support. |
| Request Transcript | Guides users through the process of requesting transcripts, emphasizing compliance with academic and privacy regulations. |
| Viewing Interim Grades | Provides guidance for students on how to view their interim (midterm) grades in Workday. |
Finance
Manage your financial information with ease in Workday. These resources will guide you through viewing tuition balances, setting up payment plans, and managing financial aid.
| Title | Description |
|---|---|
| Accept and Decline Awards | Guides users through the process of accepting and declining awards, focusing on decision-making and financial implications. |
| Complete Action Items | Details the steps for completing designated action items within the financial aid module, emphasizing accuracy and timeliness. |
| Award Communications | Covers communication strategies related to financial aid awards, ensuring clarity and compliance with policy. |
| Financial Aid Student Site | Provides an overview of the financial aid student site, focusing on navigation, feature utilization, and resource access. |
| Title | Description |
|---|---|
| Set Up Payment Elections and Refunds | Explains how to set up payment elections and refunds, focusing on financial management and student preferences. |
| View and Print 1098-T | Describes the process for viewing and printing the 1098-T tax form, focusing on compliance with tax regulations and student accessibility. |
| Update Payment Elections and Refunds | Guides users through updating payment elections and refund settings, ensuring financial accuracy and compliance. |
| Read My eBill in Transact | Provides instructions on how to read and interpret eBills within Transact, emphasizing financial literacy and billing transparency. |
| Create a Third-Party VR User | Describes the process for creating a third-party VR user, focusing on accessibility and user experience within the system. |
| Make a Payment with Transact | Guides users through making payments within Transact, focusing on security, accuracy, and financial management. |
HCM/HR
Prepare for student employment opportunities by learning how to manage job applications, time tracking, and payroll in Workday.
It is a module within the Workday platform that is a comprehensive suite of Human Resources (HR) and talent management applications designed to help Gallaudet University to manage its workforce effectively. Key features of Workday HCM include:
- Core HR
- Talent Management
- Workforce Planning
- Time Tracking and Absence Management
- Payroll
- Reporting
For more information about terminology check out the Workday Terminology List on MyGU
General FAQs
Yes! Within Workday Student, during the registration process, a student can view functionality called Registration Troubleshooting. The student can view reasons why they do not meet the requirements for a particular course. For example, prerequisites still need to be met.
Advisors have access to view the academic plans created by students, and they can also create a plan for the students to review. Moreover, an advisor can approve an academic plan to ensure everyone is aware of the academic plan the student is progressing through.
Yes! This can be viewable within the Academic Plan and Academic Progress when 2 concentrations or minors are required.
No limit exists as to how many alternative plans a student or advisor can create within Workday. All iterations of alternate plans can be viewed by the advisor and student, and can be removed once created.
If you come across any alert errors related to the Typical Periods Offered data element, don’t worry. In Workday, you can indicate which courses have Typical Periods Offered to assist with Planning. However, Gallaudet University doesn’t follow a curriculum based on this data. Instead, Academic Plans are being developed to support the current curriculum design and determine when students should take a particular course.
This error won’t prevent the advisor or the student from updating their Academic Plans.
The status would be different. Please see the list of available statuses:
Workday displays these statuses for the selected courses:
Did Not Enroll – if the student didn’t take the course in the academic period listed in the plan.
Eligible to Enroll – if the student has satisfied the requirements for enrolling in the course in the current or future academic periods.
Eligible to Enroll – Planned – if the course is on the student’s academic plan.
Enrolled – if the student is currently enrolled in the course. Example: If the student enrolled in a nonrepeatable course for a future academic period.
Failed – if the student didn’t earn the passing grade entered for Earn Units on the Student Grading Scheme. Workday also displays the academic period in which the student took the course. If the course is repeatable, Workday indicates if the student took the course more than once. Example: For a repeatable course taken more than once, having failed the most recent registration, Failed Fall 2024, Multiple Attempts.
Not Eligible – if the student hasn’t satisfied the prerequisites to enroll in the course for the current or future academic period.
Passed – if the student has already earned credit for the course. Workday also displays the academic period in which the student took the course. Workday indicates if the course is repeatable and taken more than once. Example: For a repeatable course that the student took in a previous academic period and passed, Passed Spring 2024, Repeatable. For a nonrepeatable course passed in a previous academic period, Passed Fall 2024.
Transfer Credit Applied – if the student received transfer credit. If the course is repeatable, Workday indicates the course repeatability. Example: Transfer Credit Applied, Repeatable.
Withdrew – if the student dropped the course with a W grade.
During each academic period’s enrollment window, registration appointments are scheduled for different groups of students to register for courses. Students can check their registration appointments through various sources such as their View My Registration Appointment report, Academic Application, and Academic Plan. Review the steps below to access your Registration Appointments.
Academic Application
- Select Menu
- Select Academics
- View the Upcoming Registration Appointments section within the Academics Page
View My Registration Appointment
- Within the Workday Search Bar, enter View My Registration Appointments
- Select the View My Registration Appointment Task
View My Registration Appointments report will appear with the Registration Appointment start and end date and times
Academic Plan
- Select Profile
- Select View Profile
- Select Academic Summary Card
- Select Plan Tab
- Select the number next to Registration Appointment
ServiceNow: Submit Ticket
If you didn’t find the answer you were looking for on the Workday student resource page, please submit a ticket below. Once processed, you will receive a confirmation from the IT Service Desk, normally within 24 business hours.
Questions, Comments, Feedback or Ideas?
Please let us know about your experience with Workday. Your feedback is the building block of our shared journey towards excellence.
Let us know!Contact
- Workday at Gallaudet
- click to show email
- (202) 651-5000
